Red.com V5.1 Guia do Utilizador descarregar pdf (Página 86)

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Big Red Book Accounts v5

Once you enter a Supplier's Account Code the Supplier’s name will automatically display in this box.

Detail

This box, which you may skip if you do not wish to use it, allows you to further describe the transaction you

are entering. Type in whatever you choose (maximum 40 characters) or pick-and-click an Abbreviation from

the drop-down list, then move on.

Total

Enter the

VAT inclusive

total of the invoice, i.e. the gross total. If you are entering a

Credit Note

, key a

minus sign in front of the total and in all subsequent amount boxes.

Total VAT

Enter the total amount of VAT shown on the invoice, regardless of whether it comprises one or more %

rates. If there is no VAT on the invoice enter a zero. If the invoice shows only a gross (VAT inclusive) total or

the VAT is all at a single rate you may, if you wish to avoid having to calculate the VAT content, skip this box

and allow the program to do it for you when in the

For Resale

Not For Resale

boxes below.

If you are entering an invoice from another country you should first read the notes entitled

Recording

Purchases from Other Countries

at the end of this section.

VAT Type

If the invoice you are entering was issued

within

the same state and is subject to VAT in the normal way

then you can leave the VAT Type as Domestic.

If the invoice was issued

outside

the state or is not subject to the VAT in the normal way then you must

select the appropriate VAT Type. From the drop-down list point-and-click at the VAT Type applicable

Other EU

Invoice issued from another EU state (notional VAT will be applied)

Foreign - Non EU

Invoice was issued elsewhere in the world

VAT Exempt

Invoice was issued within the state but is VAT Exempt

Reverse Charge

Invoice received from a subcontractor on which you must account for the VAT

Further details are given in the notes entitled

Recording Purchases from Other Countries

at the end of

this section.

For Resale

and

Not For Resale

Whether the goods or services being purchased are For Resale or Not For Resale is entirely a matter for

your own judgment.

Into each of the VAT % boxes enter the

net

(VAT exclusive) amount relating to that VAT rate, as shown on

the invoice. The program will not allow you to proceed until it is satisfied that the total of all these

net

amounts equals the difference between the invoice’s gross Total and Total VAT, as already entered above.

Note: When you have only one net amount entry left to make, place the cursor in the appropriate box

then press the

Page Down (PgDn)

key. The system will calculate and ‘write in’ the remaining

amount.

If the invoice you are entering contains a VAT element but shows

only

a gross (VAT inclusive) amount

and

you have opted to skip the Total VAT box (above), then proceed as follows: place the cursor in whichever

box represents the VAT % rate which applies to the goods or services bought, then press the

Page Up

(PgUp)

key. Provided you selected the correct VAT % rate box the entries will have been made for you and

the program will have moved you on.

Analysis Categories

Enter net (VAT exclusive) amounts in one or more of the boxes, as relevant. The program will not allow you

to proceed until the total of the amount(s) entered equals the total net amount of the invoice. However, in

this case no allowance is given for rounding errors.

If you are only going to make an entry in one Analysis Category, or when you have only one Analysis

Category entry left to make, place the cursor in the appropriate box then press the

Page Down (PgDn)

key.

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