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Big Red Book Accounts v5

Purchase Ledger

Purchases Book Overview

The Purchase or Creditors Ledger is used to maintain records of transactions between your business and

individual Suppliers. You normally use the Purchase Ledger to find out how much you owe your Suppliers

and to see details of your transactions with them. Other terms with which you may be familiar are “Ledger

Cards” or “Supplier Accounts”.

When you set up a new Supplier you are creating a Purchase Ledger Account. This account is automatically

updated every time you make an entry in the Purchases Book recording details of an invoice or credit note

received from that Supplier. It is also automatically updated when you record details of a payment to a

Supplier in the Cheques Journal or Cash Payments Book.

Looking up the Purchase Ledger account for a Supplier will show you a list of invoices and credit notes you

have received from that Supplier, a list of payments you have already made, details of any adjustments

made to the account (e.g. for discount received) and the balance owed to the Supplier.

To open the Purchases book click on the Purchases Book icon or select from the Books.

A screen similar to the one below is displayed:

Opening (browse) screen of the Purchases Book

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