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Big Red Book Accounts v5

Changing or Deleting Transactions

All transactions can be changed or deleted except where Allocations is On and a transaction has been

allocated to an Invoice or Payment.

The Change and Delete facilities should be used with care.

If, for instance, a Vat Return has been made for a given period, changing amounts or deleting transactions

would mean that an manual adjustment would be required in the next Return to account for the discrepancy.

Similarly, you should avoid making changes to Lodgement or Cheques Journal amounts for any

month/period for which you have already successfully reconciled your bank account(s).

In the case of voided cheques or cancelled Purchase/Sales invoices you may prefer to change the entry to

show zero amounts rather than delete the whole transaction. This approach has the advantage of allowing

the system to show a record of all reference numbers rather than having gaps in reference number

sequences (e.g. a missing cheque number).

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