
p57
Big Red Book Accounts v5
to the right or enter the letter
C
.
Number
The next sequential Invoice Number is displayed and can be over-written.
For multi-user systems 'AUTO' is displayed instead of the next number and cannot be changed. The next
sequential number is assigned to the invoice when it is saved. To change this see Multi-User Preferences.
Note: When the Invoice Number is changed manually, the system will treat the “new” invoice number as the
new start point. To return to the original “next number” you should overwrite it and thereby “reset” the
sequence.
P/O No.
This box may be used to record any Customer Reference Number or Name such as their Purchase Order
Number, the Name of the person who ordered the goods etc. Depending on which Invoice Layout you select
this may print out with the description “P.O. Number” or “Your Ref.”
D/D No.
This box may be used for any additional reference you may wish to enter, e.g. your Delivery Docket Number
or the Sales Representative who took the order etc. Name such as their Purchase Order Number, the
Name of the person who ordered the goods etc. Depending on which Invoice Layout you select this may
print out with the description “Delivery Docket No.” or “Our Ref.”
VAT Type
If the Invoice you are creating is in respect of goods/services supplied
within
the same state and is subject
to VAT in the normal way, i.e. it is a
Domestic
transaction, then you need take no action, simply move on.
If the Invoice is for goods/services delivered
outside
the state then you will need to change it. From the
drop-down list point-and-click at whichever of the two alternatives is appropriate:
Other EU
Sale is to another EU state
Foreign - Non EU
Sale for export to anywhere other than the EU
VAT Exempt C
ustomer is VAT Exempt
It is important that all
non-Domestic
transactions are correctly coded so as that the VAT Return figures for
Other EU and Foreign Sales are correct
A/C
You must enter a Customer’s A/C Code. Press F7 or click on the rolodex icon to see a list of Customers or
add a new one.
Once you enter a Sales Ledger A/C Code the relevant Customer’s name will automatically display on the
line adjacent to this box. The remainder of the Address (or Delivery Address, where relevant) will display on
the other lines.
Comments
If required, type in whatever words or phrases you wish into this one line box. Depending on which Invoice
Layout you select, these Comments are printed in different places on the Invoice. “Terms: Net 30 Days” is a
typical example.
User Defined Fields
If relevant, complete either or both of these boxes.
Direct Debit
If this customer is paying by Direct Debit tick this option. The Processed Date and Reference will be
updating automatically when the Direct Debit is processed.
Line Items
To add a Line Item click on the
Add
button.
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