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Big Red Book Accounts v5

Overview of Stock Module

Activate the Stock Module

If you do not see the Stock Module icon on the main toolbar go to the

Setup

menu at top of screen, and

then click on

Options

at bottom of list. You will receive a warning at this point that changing anything on

this screen could affect the integrity of your data. Change the

Stock Module

option to

YES

and click on

Save.

Each Stock Item must belong to a

Stock Group

and be assigned to a

Location.

At least one Stock Group

and one Stock Location must be setup before entering Stock Items.

The Stock Module allows you to keep track of the quantity of stock items on hand, on order in (Purchase

Orders) and on order out (Sales Orders). It also allows you to set up pricing schemes and to assign

individual pricing structures for Customers.

Quantity on Hand

Quantity on hand is the current quantity of a Stock Item held. It is updated by Goods Received and Goods

Despatched Notes or by direct Stock Adjustments.

Quantity on Order In

This the quantity due from open Purchase Orders. When a Goods Received Note is generated from a

Purchase Order the 'Quantity on Order In' reduces by the quantity received and the Quantity on Hand

increases by the amount received.

Quantity on Order Out

This the quantity from open Sales Orders. When a Goods Despatched Note is generated from a Sales

Order the 'Quantity on Order Out' and the 'Quantity on Hand' reduce by the quantity despatched.

Goods Received

The movement of goods into stock is by means of a Goods Received Note - this can be entered directly or

generated from a Purchase Order or Purchase Invoice. Quantity on hand can also be increased by making

Adjustments.

Goods Despatched

The movement of goods out of stock is by means of a Goods Despatched Note - this can be entered

directly or generated from a Sales Order or Sales Invoice.

Stock Module Main Screen

Click on the Stock Module icon to access. A screen similar to this is displayed:

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