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Big Red Book Accounts v5
Nominal Accounts
You will need the information listed below for
each Nominal Account you wish to set up. This list is followed
by step-by-step instructions on how to enter this information.
Nominal Code
You must assign a unique code to each Nominal Account. Codes can be up to 4 characters long and
consist of any combination of numbers, letters or other keyboard characters. If you are already using a
coding system you may wish to retain it. If you wish to set up new codes it is suggested that they be purely
numeric in the range 000 to 999, as used in the default Chart of Accounts, where the first digit represents
the type of account.
Description
Give each account the title/description you wish to see used in the Nominal Ledger Reports. Although you
may use up to 40 characters in each description, it is recommended that whenever relevant you use the
accepted shorthand, e.g.
Prov
... to indicate
Provision for
... and
Depn
...to indicate
Depreciation of
... etc.
Group
Each account must be assigned to a group. There are 13 groups in all and they are shown on a drop-down
list. The nature and purpose of each account should determine which group you select. Each group of
accounts is programd to appear, with a sub-total, in one or other of the Nominal Ledger Reports. The table
below shows where and in what sequence each group appears.
Group Nominal Ledger Report
Sales Trading Profit & Loss
Cost Of Sales Trading Profit & Loss
Overheads Profit & Loss
Distribution Profit & Loss
Financial Profit & Loss
Establishment Profit & Loss
Selling Profit & Loss
Other Income Profit & Loss
Fixed Assets Balance Sheet
Current Assets Balance Sheet
Current Liabilities Balance Sheet
Long Term Liabilities Balance Sheet
Capital & Reserves Balance Sheet
To set up a Nominal Account:
1. Select
Nominal Accounts
from the Setup Menu or Lookup
2. On the screen entitled
Lookup - Nominal Accounts
, either click on
Add
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