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Big Red Book Accounts v5

Abbreviations

The

Abbreviations

file does

not

feature on the

Setup

list and is only to be found in the

Lookup

facility.

At various times when entering transactions into the system you will need to enter either a description, a

name or some relevant details to help explain each transaction. For instance, when entering details of

wages cheques you would want to enter the name of an employee, e.g. Joe Smith.

The Abbreviations facility is designed to save you having to type the same text repeatedly. Using this feature

you would set up

Joe Smith

in the Abbreviations file and, upon keying the letter

when entering the name

details, you would be “offered”

Joe Smith

from the Abbreviations list. However, you are not restricted to

names. You could set up texts for any recurring detail, such as “Bar Sales”, “Cancelled Cheque”, “Collector

General”, “Customs & Excise”, “Lodgement No.” etc.

Apart from saving you keystrokes this feature can, perhaps more importantly, help you standardize how

names and descriptions are entered. If

Joe Smith

is used in the way described above, then

Joe Smith

exactly what

will appear as part of the description of every cheque for that employee, rather than as “J.

Smith” sometimes and “Smith, Joe” etc. at other times.

To create Abbreviations:

1. In the Lookup Screen click on the

Abbreviations

2. Click on

Add

or press

Alt

3. Into the one-line box type in the required text (maximum 40 characters).

4. To save the text click on

Save

-o-

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