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Big Red Book Accounts v5

Entering Transactions

The general principles of data entry are the same for all transactions in the day books.

The title bar shows you exactly where you are in the

Big Red Book

: the

[Name of the Company

(its

number)

]

then the

Version Number

of your copy of the software, then a hyphen and the identity of the book

e.g.[ Purchases Book] that is on open display.

Browse Screen

Transactions are presented in a listing or browse screen divided in months and the current month is always

high-lighted if it is available.

The twelve months of the Financial Year are named and the three months of the next year are number as

months 13, 14 and 15.

To change to a different month click on the month or use the + and - keys on the numeric keypad to scroll

through the month tabs.

It is important to select the correct month for transactions. If and date is entered that is not in the month

selected a warning is given, this can be ignored but entering data for one month into the wrong month tab

can cause confusion as most report are by the month transactions are entered into rather than the

transaction date.

Data Entry

Date

This always defaults to the current system date. When transactions are entered consecutively the date

last entered is retained. When the date field is selected the date can be changed one day at a time by using

the + and - keys

Note: If your chosen transaction date does not correspond with the period you have selected to work in then

you will be advised of it by a

Date Warning Message

Codes

Wherever a code is required pressing the F7 key at the top of the keyboard will bring up a list of the

available items such as Customers, Suppliers, Products or Nominal Codes. There is also usually a rolodex

icon next to a field requiring a code which will also bring up a listing.

Navigation

The <tab> key and the <enter> or <return> key move to the next field.

Keyboard Shortcuts

Where a menu option has a letter or number underlined that letter or number can be

used with the Alt key to activate that option. On data entry screens where a button has an underlined letter it

can be activated by pressing the letter e.g. the button can be activated by pressing the letter

'S'

Function Keys

Function keys - the keys labelled F1 to F12 at the top of the keyboard are sometimes

assigned to menu options as short-cuts and can activate an option without it being visible. For example see

the Setup menu:

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