Red.com V5.1 Guia do Utilizador descarregar pdf (Página 36)

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Big Red Book Accounts v5

Changing Setup Info

You have now set up the

Big Red Book

for your company and are ready to enter data. Most of the

information you have just entered can be changed at any time by selecting the relevant section from the

Setup menu.

However, there are a number of important exceptions to this:



The Start Month of your accounting year, the Year itself and the First Month of transaction entry

should

not

be changed once any entry has been made into any of the books. The Start Month itself

cannot be changed once it has been set up initially.



If you wish to delete an Analysis Category, or change its heading, you should do so with great care.

Amounts entered/analysed into a column will

not

automatically be moved if the position of a column

is changed. However, new headings can be added into any unused lines/boxes at the bottom of

each list of 14 Analysis Categories. These same principles apply to the changing/deletion of User

Defined Fields.



You should also be very careful about making any changes to any of the VAT Rates set up if you

have entered transactions. New rates should only be entered into the spare (blank) rate boxes.

When Allocations are not set on changes to Analysis Categories and VAT Rates can usually be made

safely

after

you have run the Financial Year End Procedure (described later) and

before

you have entered

any transactions for the new year. This is possible because there will not be any transactions in the system

at that point. However, this will not be true if you have entered transactions in Months 13/14/15 which

become Months 1, 2 and 3 in the new year.

If you are in any doubt about the consequences of making a change, consult the Software Support Service

before proceeding.

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Red.com V5.1 Guia do Utilizador Página 36