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Big Red Book Accounts v5

Printing and Exporting

Transaction Reports

From each of the books of original entry, Cash Book, Cheques Journal, Sales and Purchases Books and

the Petty Cash Book, you can produce two kinds of transaction report:

Detail Reports

list

all

transactions for a given period. They show all the information you have entered such

as Date, Reference Numbers (if any), the Total Amount, VAT (if any) and how you have analysed them

under the various Analysis Categories.

Summary Reports

contain largely the same information but only show

monthly totals

for the period you

specify.

Produce Transaction Report - Cheques Journal Details example

On the Reports menu high-lighted Cheques Journal and either '1. Cheques Journal Summary' or '2.

Cheques Journal Details'.

If you select Cheques Journal Details a screen similar to below is displayed:

The

From

and

boxes will default the the first and last months of the financial year. Click on on the

drop-down arrow to select a different month if required.

Bank A/c

defaults to your Default Bank Account (or else the first one listed). To select a different bank

account, enter the code for the bank account required or click on the rolodex icon or press

to select from

a list of available bank accounts.

Click on

Display

to display the report on-screen.

Reports can also be accessed on the browse screen. Click on the

Reports

button at the bottom of the

screen.

Detail and Summary Reports from the Purchases Book and Sales Book

When generating reports from the Purchases and Sales Books there is a further option to generate an

Analysis

VAT

version. The program defaults to

Analysis

, select

VAT

when required.

The

Analysis

option reports the details of the Analysis Categories, the

VAT

option reports the Vat Analysis

Details.

To see your Purchases or Sales broken down by Analysis Category, e.g. Stationery, Advertising, Repairs

etc., choose

Analysis

. To see them reported according to the % VAT Rate, choose

VAT

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